Applying For and Acquitting Grants

Steps on how to apply for and acquit a City of Canning Community Grant.

Applying for a grant

• Read the Community Grant Program Guidelines, explore the grant opportunities and eligibility for each grant category. Make a note of the focus of the specific grant category and assessment criteria. 
• Discuss your ideas with the Grants Officer if you'd like to check you're on the right track. For further enquiring please email grants@canning.wa.gov.au.
• The City is currently moving to an online grants system, where you will need to register your organisation (or as an individual for Small Grants) on the Smarty Grants online portal. From here, you can apply for any City of Canning community grants currently open. 
• Applications received after the closing date will not be processed.

Notification Periods

• Small Grants, Volunteer Grants and Young People Fly High Grants – applicants will be notified within four weeks of application submission
• All other grant requests - applications will be processed following the closing date. Applicants will be notified approximately 6 weeks after the closing date. When planning your activity, allow at least 10-12 weeks after the grant submission to allow for planning and promotion.

Essential support material

Each grant category may require different support material.

• Essential: Written quotes are required for all grant categories. The City of Canning will only consider items $501 and over where a written quote has been provided as a part of your application. A quote will be issued by the supplier of the item or service and include the supplier's contact details and ABN. A screen capture or print out of the supplier's website with the required information is also acceptable. Quotes or receipts created by the applicant for goods and services to be provided by a third party will not be considered.
• Letters of support from partnering organisations or beneficiaries are encouraged.
• Supporting documents from previous similar activities are welcomed.

Application outcome

Successful applicants will receive a grant offer via email so please include a regularly used email address in the application form. Payment of the grant will be arranged for those grants with upfront payments. Payment is via electronic transfer and may take up to 3-4 weeks. All bookings, approvals and other practical requirements for your activity remain the applicant's responsibility and must be arranged prior to the grant application submission.

Unsuccessful applications will receive an update via email. Please contact the Grants Officer at grants@canning.wa.gov.au if you would like detailed feedback on your application.

Acquitting your grant

Complete and submit an acquittal form to the City by the due date in your Grant Offer email.

Acquittals are to include:

• Acquittal form (all grants with exception of Young People Fly High).
• Receipts or paid invoices for all expenditure.
• Confirmation the activity took place (e.g photos, feedback forms).
• Acknowledgement of the grant e.g logo on flyer, social media posts, newsletter articles. Please use the City of Canning logo on your marketing materials.

Please advise if there are any unspent funds in your acquittal form as unspent funds over $50 will need to be returned. 

Acknowledging the City of Canning

Publicly acknowledging your grant helps to promote the City of Canning Community Grants Program to other groups in Canning who may be eligible to apply. It also thanks the Canning community for their financial contribution to your activity via the grant you've received.

A public acknowledgement of the City of Canning grant on all publicity materials is a condition of the grant. Please follow the acknowledgement guidelines.

Please use one of these Canning logos:

• Logo for use on coloured backgrounds
• Logo for use on white backgrounds

Other versions of the logos can be obtained from communications@canning.wa.gov.au.

Help us to promote your grant by providing photos

Your stories, photos, and feedback are the best ways to promote the Community Grants Program and encourage more activities benefiting the Canning community.

How to supply your photographs:

1. Each person featured in the photo should sign a photographic consent form form, except where the person cannot be recognised (i.e. is seen from behind, a small figure in the background, or out of focus). The photos cannot be used without this form.
2. Ensure your photos are full frame (1x) and supplied as 'actual size' if taken with your phone. If taken with a camera, please supply at 350 Dots Per Inch (DPI). If the photos are low resolution they cannot be used.